How do I notify FMCSA of my motor carrier operating authority transfer?

FMCSA has revised and expedited its process for recording transfers of operating authority as of October 22, 2013. We provide this guidance on how to submit your information and to receive documentation of the transfer:

• FMCSA must record all transfers of operating authority in order to recognize the transferee entity
• No particular form is required for the transfer, and no fee applies
• FMCSA information systems cannot display the completed transfer information until complete and accurate information is entered
• In addition to obtaining operating authority registration, you must comply with requirements relating to financial responsibility (e.g., insurance), process agent designations, and MCS-150 completion (for USDOT #)

Complete and accurate transfer information includes:

• Transferor's (seller) information
• Company Name
• Doing Business As (DBA) or Trade Name
• Business Form (Corporation, Partnership, or Individual)
• USDOT # (except brokers)
• Company MC Number
• Business Address and Zip Code     
• Telephone                         
• E-mail Address
• Business Owner(s) and Officer(s)
• Transferor Signature
• Date Transfer took place
• Transferee's (buyer) information
• Company Name
• Doing Business As (DBA) or Trade Name
• Business Form (Corporation, Partnership, or Individual)
• USDOT # (except brokers)
• Company MC Number
• Business Address and Zip Code     
• Telephone                         
• E-mail Address
• Business Owner(s) and Officer(s)
• Transferee Signature
• Date Transfer took place
• Applicant's representative name, address, phone number and e-mail address (if applicable)

Reporting your transfer does not complete all requirements for operation in interstate commerce. In addition to obtaining operating authority registration, motor carriers must comply with requirements relating to MCS-150 completion (US DOT numbers). This does NOT apply to brokers:

• The transferor must submit a signed MCS-150 indicating that that company is “out of business” in the “reason for filing” box,
• To have the Form MCS-150 mailed or faxed to you, call 1-800-832-5660

There are several ways to submit your Transfer of Authority information:

• Web form: You can submit your complete Transfer of Authority documentation via our web form (you will receive a tracking number)
• E-mail: FMCSAOATransfers@dot.gov
• Mail: (Please note this option may take longer to process)
  Office of Registration and Safety Information, MC-RS
  ATTN: Transfers
  Federal Motor Carrier Safety Administration
  US Department of Transportation
  Mailstop W65-205
  1200 New Jersey Ave., S.E.
  Washington, DC 20590

After this information is received and entered:

• The information about the transfer will appear in the FMCSA web sites as “inactive”
• You will receive a letter instructing you to pursue:
  • Proof of financial responsibility (e.g., insurance)
  • Designating a process agent (BOC-3 form)

After the insurance and BOC-3 form are in place:

• The transfer is publicly displayed as “active” on FMCSA websites
• Entry of the transfer data into FMCSA’s information systems may prevent civil penalty or other roadside enforcement actions are taken against transferee companies for operating without the necessary operating authority registration
• You will receive confirmation letter from FMCSA that your transfer has been recorded

If you need assistance, please contact the FMCSA help line at 800-832-5660.